Office of The Director General

The Office of the Director-General/Chief Executive Officer shall, subject to the direction of the Board:-

(i) be responsible for the day-to-day management of the Bureau;
(ii) manage the funds and property of the Bureau;
(iii) be responsible for the management of the staff of the Bureau;
(iv) cause to be prepared for the approval of the Bureau;
(a) the annual work programmes of the Bureau;
(b) the annual budget, and audited accounts of the Bureau.
(v) provide any special information or report concerning, any of the matters specified in the First Schedule of the Statistics Act, 2006;
(vi) disseminate to the public statistical data collected by the Bureau;
(vii) coordinate the implementation of the Bureau’s strategic plans and realization of its objectives;
(viii) oversee the preparation and implementation of the performance contracts and appraisal systems of all the departments;
(ix) develop and implement effective financial management policies and systems;
(x) ensure proper management and accountability of funds in line with financial and budgetary policies and procedures of government and other stakeholders;
(xi) oversee the Bureau’s operations to ensure efficient, quality and cost effective management of resources;
(xii) sign all government and donor grant agreements and contracts and related documentation on behalf of the Bureau;
(xiii) identify and source for strategic development partners;
(xiv) ensure annual financial audit is conducted and recommendations addressed; and
(xv) Develop and implement effective human resource management and administrative policies and systems.

Internal Audit Division

Internal Audit Division is established under the Director General’s office and reports functionally to the Board through the Audit Committee of the Board. The Division has the following functions:-

(i) formulate and coordinate the implementation of internal audit policies, strategies and plan;
(ii) provide assurance on effectiveness of internal controls & compliance in all the directorates;
(iii) ensure that risks are appropriately identified, developed and managed;
(iv) develop annual risk matrix for KNBS and Quarterly review of KNBS Risk management practices and matrices;
(v) conduct risk-based, value-for-money and systems audits;
(vi) ensure that interaction with various governance groups occurs as needed;
(vii) ensure compliance to KNBS policies, laws and regulations;
(viii) ascertain correctness and accuracy of accounting reports;
(ix) ensure adherence to laid down financial rules and regulations;
(x) conduct special audits & investigations;
(xi) set up & implement systems in accordance with auditing standards;
(xii) ensure efficiency, effectiveness and economy in use of KNBS resources and safeguard assets;
(xiii) compile and issue Audit reports; and
(xiv) conduct follow up on audit issues raised.

Legal Services Division

The Legal Services Division has the following functions:-
(i) provide legal advice and counsel to Board and Senior Management;
(ii) promote Bureau’s corporate governance;
(iii) ensure Board members have proper advice and resources for discharging their fiduciary duties;
(iv) ensure that the records, minutes of the Board reflect the proper exercise of those fiduciary duties;
(v) keep accurate and sufficient documentation to meet legal requirements;
(vi) represent Bureau in all litigation and advising on all contracts to protect the interest of the Bureau;
(vii) give legal opinions on any complex legal issues;
(viii) ensure effective management of legal and contractual risks;
(ix) draft legal documents as required;
(x) monitor developments in relevant law;
(xi) conduct legal research;
(xii) conduct legal and governance audits;
(xiii) serve legal documents as required by law;
(xiv) attend court registries and file documents as required;
(xv) receive court processes and file as required; and handle routine legal processes

Supply Chain Management Division

The Supply Chain Management Division has the following functions:-

(i) coordinate Procurement and Disposal Planning;
(ii) tender process;
(iii) expedite the procurement and disposal processes;
(iv) research and market survey;
(v) project management;
(vi) contract management;
(vii) supplier appraisal and management;
(viii) stores/supplies management;
(ix) inspection and acceptance process; and disposal of stores and equipment

Strategy and Planning Section

The Section has the following functions:-

(i) coordinate the Quality Management System;
(ii) coordinate the strategic planning process and monitoring corporate performance against defined performance indicators;
(iii) coordinate the implementation of the Bureau’s strategic plans and realization of its objectives; and
(iv) coordinate the preparation and implementation of the performance contracts and appraisal systems of all the departments.

Corporate Services Directorate

The Directorate is responsible for the day to day management of the Corporate Service Directorate.

The functions of the Directorate are to:-

(i) oversee development and implementation financial, human resource, ICT and Corporate Communications policies, strategies and plans;
(ii) Ensure effective and efficient utilization of financial, human, ICT and Corporate Communications resources;
(iii) oversee compliance with established financial, human and ICT standards, procedures, rules and regulations; and
(iv) oversee implementation of human resource training and development programmes.

The Corporate Services Directorate is organized into three (3) Divisions namely:-

(i) Finance and Accounts;
(ii) Human Resource and Administration;
(iii) Information Communication Technology; and
(iv) Corporate Communications.

Statistical Coordination & Methods Directorate

The Directorate is responsible for promoting effective statistical coordination of the National Statistical System (NSS), quality assurance on standards and best practices, monitoring and evaluation, and research. The Directorate also executes sampling for sample surveys, data processing, analysis and dissemination.

The Directorate is headed by a Director, Statistical Coordination and Methods who is responsible to Director-General for the following functions:-

(i) coordinate, monitor and supervise NSS programmes;
(ii) undertake research on specialized statistical areas and new areas of statistics methodology;
(iii) promote the use of best practices and methods in the production and dissemination of statistical information across the National Statistical System (NSS);
(iv) establish Statistical standards and assess the quality of statistics produced;
(v) harmonization of national and international development indicators;
(vi) design, develop, update and manage sampling frames;
(vii) design sample surveys and estimation procedures;
(viii) undertake data entry, processing, analysis and dissemination;
(ix) maintain statistical coordination and methods database(s);
(x) coordinate the operations of field services;
(xi) generate development related indicators data; and
(xii) prepare relevant Chapters in the Annual Economic Surveys and Statistical Abstract.

The Directorate is organized into four (4) divisions, namely:-
(i) Research and Development Division
(ii) National Statistical System (NSS) Division
(iii) Sampling, Methods and Standards Division
(iv) Field Services Division

Production Statistics Directorate

The mandate of the Production Statistics Directorate involves collection, analysis, generation and maintenance of databases, and dissemination of Production Statistics in the areas of Labour, Industrial, Agricultural, Livestock, Environment, Natural Resources and Nutrition statistics.

The Directorate has the following functions:-

(i) collect, analyze, generate, maintain databases and disseminate Production statistics;
(ii) produce Consumer Price Index (CPI) and inflation rates;
(iii) compile Harmonized Consumer Price Indices (HCPI for COMESA & EAC);
(iv) compile International Comparison of Prices (ICP);
(v) produce Leading Economic Indicators;
(vi) produce Producer Price Index (PPI);
(vii) produce market prices for commonly used goods and services;
(viii) collect and compile market food crop retail prices;
(ix) collect and compile farm gate prices;
(x) produce agricultural input price indices;
(xi) generate labour productivity;
(xii) produce real estate price statistics;
(xiii) compile construction cost indices;
(xiv) generate Wholesale Price Index (WPI);
(xv) compile Human Development Indices;
(xvi) prepare relevant Chapters in the Annual Economic Survey and Statistical Abstract;
(xvii) produce Annual Statistical Abstract Tables;
(xviii) develop and maintain agricultural holding sampling frame;
(xix) develop data quality framework;
(xx) respond to data request in all production related statistics;
(xxi) undertake data entry, processing, analysis and dissemination;
(xxii) maintain production statistics database(s); and
(xxiii) generate development related indicators data.

The Directorate is organized into four (4) divisions, namely:-

(i) Labour and Price Statistics;
(ii) Agriculture and Livestock Statistics;
(iii) Food Monitoring, Nutrition and Environment; and
(iv) Industrial Statistics.

Macroeconomic Statistics Directorate

The Directorate has the following functions:-

(i) collect, analyze and disseminate macroeconomic statistics;
(ii) maintain up to date macroeconomic statistics databases;
(iii) coordinate and supervise of all statistical production activities related to the macroeconomic statistics;
(iv) provide technical advice on methodologies related to macroeconomic statistics to other directorates in accordance with international standards;
(v) generate indicators for monitoring economic performance;
(vi) provide technical advice that relates to macroeconomic statistics on collection and compilation quality of data to Ministries Department and Agencies (MDAs);
(vii) monitor the quality of data from Ministries Department and Agencies (MDAs) that relates to macroeconomic statistics;
(viii) provide statistical data to international and regional agencies that Kenya is party to;
(ix) strategic planning and effective production and management of macroeconomic statistics;
(x) support regional integration processes such in EAC, COMESA, UN;
(xi) participate in international forums on development requisite methodologies for compilation macroeconomic statistics;
(xii) establish and maintain appropriate data quality assessment frameworks for macroeconomic statistics;
(xiii) undertake macroeconomic statistics data entry, processing, analysis and dissemination;
(xiv) maintain and update macroeconomic statistics database(s);
(xv) develop and maintain appropriate macroeconomic statistics data compilation systems;
(xvi) generate development related indicators data;
(xvii) prepare relevant Chapters in the annual economic survey and statistical abstract; and
(xviii) undertake data entry, processing, analysis and dissemination.

The Directorate is organized into four (4) divisions, namely:-

(i) National Accounts Statistics;
(ii) External Sector Statistics;
(iii) Fiscal and Financial Statistics; and
(iv) Tourism, Transport and ICT Statistics.

Population and Social Statistics Directorate

The Directorate will be headed by a Director, Population and Social Statistics, who is responsible to the Director General for the following functions:-

(i) undertake decennial population and housing census as per the Statistics Act, 2006 and schedule 4 of the Kenya Constitution, 2010;
(ii) undertake demographic and health sample surveys;
(iii) compile vital statistics;
(iv) conduct social sample surveys;
(v) collect, collate, compile, analyze, publish and disseminate administrative data on Governance, Peace and Security, health, education and gender statistics;
(vi) undertake cartographic mapping work for census;
(vii) develop and manage geo-spatial databases;
(viii) prepare relevant chapters in the Annual Economic Survey and Statistical Abstract;
(ix) disseminate population, demographic and social statistics;
(x) provide technical advice on population, demographic and social statistics and cartographic matters to stakeholders;
(xi) coordination of collaboration and partnership between data producers and users in population and social sectors;
(xii) coordinate collaboration with international bodies that support population related matters;
(xiii) undertake data entry, processing, analysis and dissemination; and
(xiv) maintain population and social statistics database(s).

The Directorate will be organized into three (3) divisions, namely:-

(i) Population Statistics;
(ii) Social Statistics; and
(iii) Cartography/GIS Statistics.


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